Making a Presentation to Council

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Before you request to have an item placed on the Council Agenda, please review the information below:

When are Council Meetings held?

  • The second and fourth Tuesday of each month at 6:00 p.m. in Council Chambers of City Hall.
  • Council Meetings are video streamed live at www.fortsask.ca/councilmeetings

Are Council Meetings open to the public?

Yes, Council Meetings are open to the public.

There are three methods for speaking to Council:

  1. Delegation (speaking to an item on the agenda)
  2. Presentation (providing information or requesting a decision)
  3. Public Hearing

How do I bring an item to Council’s attention?

A request to present at a Council Meeting can be made to:

  1. Provide information on matters of public interest; and
  2. Request a decision of Council.

How do I submit a request?

A letter or email can be submitted by:

Email:

legislativeservices@fortsask.ca 

Mail:

Mayor & City Council
c/o Legislative Services
City of Fort Saskatchewan
10005 – 102 Street
Fort Saskatchewan, AB T8L 2C

Fax:

780-998-4774

In person:

Legislative Services Department
3rd floor, City Hall

What should I include in my submission?

  • Name and contact information (mailing address, daytime phone/cell and/or email address).
  • Indicate whether your presentation is for Council’s information or if you plan to make a request of Council.
  • If your presentation is to make a request of Council, please outline the details, providing sufficient background information to clarify the request.
  • Indicate how much time you require for your presentation (to a maximum of 15 minutes).

When will my issue be discussed?

From the time a request is received it normally takes four to six weeks to appear before Council.

Are all requests to present at a Council Meeting granted?

Depending on the nature of your request, City Administration may be able to assist you, eliminating the need to go to a Council Meeting. There may be cases where a request would not be granted if a similar matter had been discussed by Council within the last six months.

When will a decision be made on my presentation?

Council may make a decision following your request, however there are occasions when additional information is required before making an informed decision. In this event, the item may be referred back to Administration for additional information, then addressed at a future Council Meeting. You will be advised of Council’s decision with respect to your item.

When are Council agendas available?

Council agendas are made available on the City’s website the Thursday prior to a Council Meeting. You will be advised by phone and/or email of the approximate time that Council would be discussing your specific item.

Do I have to speak at a Council Meeting?

You do not need to speak at the Council Meeting. However, if you wish to speak to your item, please indicate as such in your letter or contact Legislative Services prior to the meeting. It may be beneficial for you to be in attendance at the meeting to answer any questions Council may have.

Can I use audio-visual equipment for my presentation?

  • Yes, the Council Chambers is fully equipped for audio-visual presentations. Please contact Legislative Services the Friday prior to the Council Meeting to advise what is required for your presentation.
  • If you have a PowerPoint for your presentation it is recommended that you email it to Legislative Services for inclusion with Council’s agenda package. Legislative Services will also ensure that your PowerPoint presentation is available prior to the meeting.

 


 

Speaking to Council

Delegations:

  • You may speak to any CURRENT items listed on the regular Council Meeting agenda.
  • You would be allocated a maximum of 5 minutes to speak to the item.
  • Dialogue that pertains to a Public Hearing shall be heard during the Public Hearing portion of the agenda.
  • Matters before the Subdivision and Development Appeal Board will not be heard by Council.
  • Registration is not required, but is encouraged. You can register at legislativeservices@fortsask.ca.
  • If you cannot attend the Delegations portion of the agenda, written submissions are welcome and will be distributed to Council prior to the meeting. Please note that written submissions will not be read into the record and will not form part of the minutes.

Presentations:

  • If you are registered to speak, you will be asked to approach the podium and state your name for the record.  If several members of a group are present, one member should be appointed to act as a spokesperson.

 

Public Hearings:

  • Are held in accordance with the Municipal Government Act for proposed changes to the City’s Land Use Bylaw. Any proposed land use redistricting requires a bylaw to be approved by Council.
  • A Public Hearing is scheduled after a Land Use Bylaw amendment is given first reading.
  • Registration is not required, but is encouraged. You can register at legislativeservices@fortsask.ca.
  • If you cannot attend the Public Hearing, written submissions are welcome and will be distributed to Council prior to the meeting. Written submissions will form part of the public agenda.
  • The Mayor will briefly outline the Public Hearing procedures.
  • Speakers who have registered with Legislative Services will speak first, followed by others who wish to address Council. Everyone present will be given an opportunity to be heard.
  • Verbal presentations are limited to 5 minutes.
  • The order of speaking will be: Administration, the public, followed by clarifying questions from Council.
  • Once all speakers have been heard, the Mayor will close the Public Hearing, ending the public comment portion of the meeting. Council will debate the bylaw and vote.

Helpful Information when you are making your presentation:

  • Speak directly into the microphone to ensure you are heard.
  • Following your presentation, Council may ask clarifying questions.
  • When responding to questions from Council, direct your answers through the Mayor.
  • The Mayor, or the Mayor’s delegate, is the Chairman of the meeting and should be addressed as “Your Worship”.

Additional Information:

Contact Legislative Services at: 

  1. Email:legislativeservices@fortsask.ca

     

  2. Telephone:780-992-6154